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Have you ever experienced that heart-sinking moment when you realise you’ve just lost all your documents? Your stomach turns and the feeling of cold dread runs through your body. Whether  this happened because  the hard drive on your computer died, your beloved memory stick became corrupt or lost or  your iDevice was stolen you could have avoided this happening. At the time of losing your precious documents hearing this is of no consolation. So, save yourself a future nightmare and invest 20 minutes setting up and getting to know Dropbox.

Dropbox is a free service that lets you bring all your photos, docs, and videos anywhere. This means that any file you save to your Dropbox will automatically save to all your computersphones and even the Dropbox website.

Dropbox also makes it super easy to share with others, this means all those SOL and resources you produce can be easily shared with others. Even if you accidentally spill a latte on your laptop, have no fear! You can relax knowing that Dropbox always has you covered, and none of your stuff will ever be lost.

Once you have signed up for Dropbox you can put in a request to RM to have Dropbox installed on your iMac at school. If you also install Dropbox on your MacBook you can save documents to Dropbox at home and they will automatically appear on your Dropbox at school meaning you never need to rely on a flash memory stick again.

A number of staff are currently using DropBox in a range of ways within the Academy. Colleen is sharing a Dropbox folder with her A Level students so they can save completed assignments in to their shared folder which she can then open and assess. Colleen then saves the document and the students can instantly read their feedback. I have a shared folder with Jason and Peter so that all our SIAMs documents are up to date and in the same place. Individual documents can also be accessed by anyone with whom you choose to share a link with.

User Guides: 

Setting up Dropbox and Installing Dropbox onto a computer

Go to Dropbox and sign up

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Dropbox will then download onto your computer.

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On your Mac the installer will download to your Download folder.

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Click your Downloads folder (it should be in your Dock). Then select the Dropbox dmg icon.

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This will then open the Dropbox installed. Double click the icon to install. Follow the instructions.

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You can now access your Dropbox folder through Finder. It will appear as a drive in Finder.

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You can create folders here to keep your documents organised. You can also share the files and folders you put in Dropbox with other Dropbox users. See the guides below.


Sharing individual files

To share an individual file Click Finder > Dropbox > locate the file you want to share > Right click on the document (on a Mac hold ctrl and click the file) > Click Dropbox > Share Dropbox link. The link to the file will then be saved to your Clipboard. Just paste this into an email, document or webpage etc.

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Sharing folders with other Dropbox users

You can share a folder with other Dropbox users so they can have full access to the documents in the folder. They can also save documents to the folder too. To do this you need to log on to your account. Using a web browser go to Dropbox.com and log in. Then right click in the folder you want to share (on a Mac hold ctrl and click the file). Click Shared folder options.

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Type the Dropbox email account of the person you want to share the folder with and click Done.